Minute books & official records
Board and council minute books, deeds and maps, and other official records Louisiana offices are required to keep.
Document Scanning Services in Louisiana
High-speed document scanning in Baton Rouge and across Louisiana — minute books, payroll files, medical and court records scanned, indexed and made searchable.
Turn years of paper into records you can search in seconds
Boxed files in a storage room don't help anyone. Scanned and indexed, every page is available the moment someone needs it — from one desk or many.
ImageTek of Louisiana operates a full-service scanning bureau in Baton Rouge. We collect your documents, prepare them, scan them on high-speed production scanners, make the text searchable and deliver clean images ready for LaserFiche, PDF or hosted web access. Organizations of every size use us to archive their annual records — and many later bring scanning in-house on their own LaserFiche system.
Every project includes preparation, indexing, quality control and a documented chain of custody, so your records are handled carefully from pickup to delivery.
What we scan
If it's on paper — or on film — we can make it digital. Typical projects include:
Payroll & accounting files
Payroll files, general ledgers, and accounts payable and receivable records from past fiscal years.
Medical files
Medical records for hospitals, clinics and government agencies — scanned for fast review by physicians and staff.
Court, student & HR files
Court documents, student records and human resource files — plus anything else your office files on paper.
Our process, start to finish
Five steps, each one handled by our own scanning service team.
Pickup & preparation
We collect your files and prepare them for scanning — removing fasteners, sorting and organizing pages so nothing is missed.
High-speed scanning
Production scanners capture every page — from standard letter documents to large-format records.
OCR & indexing
Pages become searchable text, and each document is indexed the way you search — by name, number, date or file.
Quality control
Images are checked for legibility and completeness before anything leaves our shop.
Delivery
Searchable PDFs, images loaded into your LaserFiche system, or published to hosted web access — your choice.
Backfile conversion or day-forward scanning?
Most organizations need both, in this order — and both start with a free quote.
Clear the backlog
A backfile conversion scans your accumulated archive once — years or decades of paper turned into a searchable digital library. Once the backfile is converted, the paper can be returned, archived or destroyed after conversion, and the storage space comes back to you.
Keep the digital record current
After the backfile is done, day-forward scanning keeps it that way: new documents are scanned as they're created, on a daily, weekly or monthly schedule that fits your office. The digital record stays current and the paper pile never returns.
Why Louisiana offices scan with ImageTek
- A scanning bureau in Baton Rouge — local team, pickup and delivery, projects across all of Louisiana
- Government experience — clerks of court, sheriffs, school boards, parish governments and state agencies are our specialty
- CDIA+ certified training and support staff — the people who scan your files know records management, not just scanners
- Minute books, payroll files, general ledgers and medical files — daily work for our scanning service team
- Chain of custody — your records are tracked from pickup through quality control to delivery
Hospitals and clinics, banks and credit unions, title companies, insurers, engineering firms and ordinary businesses trust us with their archives too. If staff spend time hunting for paper, we can help.
Who it's for
Our scanning service is built for organizations whose records must be found fast and kept safe:
- Parish governments, clerks of court and sheriffs' offices
- School boards and state agencies
- Hospitals, medical centers and clinics
- Banks, credit unions and title companies
- Insurance, engineering and commercial offices
Ready to scan your records?
Tell us what you need scanned and indexed — we'll quote your project and schedule the first pickup.