Reclaim office/warehouse space
Turn those file cabinets, boxes and piles of paper back into usable office space. After converting your paper files to document imaging, you can destroy or archive the paper.
8 Benefits of Document Imaging
Reclaim space, end lost-file searches, cut storage fees and disaster-proof your records — the payoffs Louisiana offices see after converting paper files to digital images.
Why convert your paper files?
Here are some reasons why converting your paper files to electronic document imaging makes so much sense.
Whether ImageTek scans your archives in our Baton Rouge bureau or your staff captures day-forward documents on your own LaserFiche system, the same eight benefits show up quickly — in space, in staff time and in peace of mind.
The eight benefits of document imaging
End delays searching for lost, misplaced or misfiled documents
Documents can't be misfiled and don't need to be refiled because they always reside at the computer. Image files can be accessed by a single user or by multiple users in different locations.
Eliminate document storage fees
Paper files can be eliminated along with the cost to store them. Your text, graphics and documents of all sizes are transferred to CD-ROM as permanent records.
Eliminate off-site document retrieval
Records stored on your network and/or CDs take up so little space that you never need an off-site warehouse to store files.
View, print, email or fax without leaving your desk
With a few mouse clicks, you can access any document from Windows-based PCs — then view, print, email or fax it on the spot.
Password protection keeps information secure
Password protection is an optional feature that prevents unauthorized access to confidential information.
Disaster proof
Your document image files are saved as off-site CDs in the event of an accident or loss to your facility or computers.
Improve time management
Retrieval is easy and quick — much faster than microfilm or microfiche access — using the indexes you select.
Put these benefits to work in your office
Most organizations start with our document scanning services to convert the annual backlog, then keep day-forward records flowing into LaserFiche in-house. Either way, the benefits above start the week your first files go live.
Records imaging isn't only for minute books. A collector client recently brought us the personal side of the ledger — certificates of authenticity, appraisal letters and service records for a watch collection worth insuring. His genuine pieces stay in the safe; the everyday wear is a replica he checked out through the Patek Philippe replica comparison before the policy was written.
Ready to see these benefits in your office?
Call 225-273-3969 or tell us about your paper files — we'll show you what document imaging would give back to your space and your schedule.